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AYSO Region 42 – Newbury Park, CA

Practices

Practice information

5/6U teams have practice right before the games at Pepper Tree, and do not have midweek practice sessions. 7/8U teams have one 1-hour practice per week. 10U and older teams may practice twice a week, max. 1.5 hours each. Practices may not start until Monday, August 6, 2018.

Coaches may hold practices with or without a field reservation, but if they use a reserved field without a reservation, they must make way for the team that has reserved the field (assuming they show up).

Practice field reservations

This year, coaches will be able to make their own practice field reservations. starting Monday, July 23, 2018 for 14U and older teams, and Thursday, July 26, 2018 for 7U–12U teams. Here are the reservable locations/times (click the field name for a map, click the time to view the permit in PDF format). Please make sure you read the rules and instructions below! (Keep scrolling down, they come after all the field info.)

Borchard Park 12U+ Mon–Fri 5:00–8:00 PM
Has lights. No drop-off on Gerald Dr! Please use the main parking lot instead.
Pepper Tree Playfields, fields 6 & 7 7U+
Mon–Fri 5:00–7:00 PM
No lights. After Daylight Saving Time ends, will need to hold earlier practices or find another location.
Rancho Conejo Playfield field 1 7U+ Tue/Thu 4:00–7:00 PM
No lights. After Daylight Saving Time ends, will need to hold earlier practices or find another location. Reservable time slots are 4:00–5:30 and 5:30–7:00.
Sequoia Middle School
7U+ Mon–Fri 3:30–8:00 PM Has lights. No drop-off on Michael Dr! Please use the main parking lot or the smaller one off Lupe Dr instead. Restrooms in gym are only available when there is an event going there, but there is a port-a-potty on site.
Dos Vientos field 1
12U+ Tue/Thu 5:00–8:00 PM
Has lights. Not available Mon/Wed due to Area 10E 16U/19U play. Available on Fridays without reservations and without lights. May not be available in November due to end-of-season tournaments. Reservable time slots are 5:00–6:30 and 6:30–8:00.
Dos Vientos field 2
14U+ Thu
5:00–8:00 PM
Has lights. Not available Mon–Wed due to Area 10E 16U/19U play and CRPD Adult League. Available on Fridays without reservations and without lights. May not be available in November due to end-of-season tournaments. Reservable time slots are 5:00–6:30 and 6:30–8:00.
Dos Vientos field 3
12U+ Mon–Fri 5:00–8:00 PM Has lights. May not be available in November due to end-of-season tournaments. Reservable time slots are 5:00–6:30 and 6:30–8:00.

Note that the above times are for when we have permits. In other words, if you find non-AYSO people using the field during this time, you can kick them off. If other AYSO coaches are poaching on your space, kindly ask them to leave. If they refuse, don't get heated. Stay focused on your team and let your division director deal with the interlocutor.

Non-reserved practice locations

Other local parks (except Del Prado) may be used by any team on a first come, first served basis, without reservations. Per CRPD rules, whistles may not be used at these parks. Here are some possibilities: None of these locations will have lights (except as noted), and only Dos Vientos, Borchard, and Rancho Conejo have goals, as explained below. The links below go to Google Maps.

  • Pepper Tree
    • eastern portion (between Reino and the snack shack) – when not in use by softball teams (note that when softball starts, they usually turn on the lights at dusk, and teams can usually take advantage of that while the softball teams are warming up, but must move aside when asked)
    • western portion (fields 6 & 7) before 5:00 PM
  • Dos Vientos
    • there are some small areas between fields 1 & 2 and again between fields 2 & 3
    • all fields are available for all teams before 5:00 PM
    • fields 1 & 2 are available for all teams Mon/Wed/Fri in August (before 16U/19U league play starts)
    • fields 1 & 2 are also available for all teams on Fridays throughout the season without reservations (but no lights)
  • Borchard – before 5:00 PM for all teams
  • Rancho Conejo – plenty of open field space. Field 2 has goals, but may be reserved by other organizations.
  • Kimber Park – plenty of open field space
  • Sycamore Park – plenty of open field space
  • Dos Vientos Ranch Park – could fit 3–4 teams
  • Wendy Park – could fit 2–3 teams
  • Lynn Oaks Park – could fit 2–3 teams, but out of the way

Locations that are off-limits

  • All CVUSD schools except Sequoia
  • Del Prado Playfields (reserved by Newbury Park Soccer Club)

Notes

Please remember to be good neighbors and pick up all trash. No pets are allowed at any practice (service animals are permitted).

Please remember to share and be flexible and friendly with other teams practicing around you. You probably don’t need as much room as you think. We have limited field space for practices and many teams needing space.

Practice Self-Scheduling

Ground rules

The short version of the rules is, don't be a jerk. This is a new system we are trying and we need your cooperation. If people try to take advantage of the system, then we'll have to institute more bureaucracy, which we'd really rather not do. Anyway, here are the formal rules:

  1. Coaches may make only one field reservation per team.
  2. Teams must schedule practices in a consistent manner. In other words, pick the same time slots each week (e.g., Tu/Th 5:00 to 6:30), but time slots and locations may vary during the week (e.g., Tu 5:00, Th 6:30). Of course, teams may reschedule practices as needed during the season, but those should be done on a case-by-case basis.
  3. Except under special circumstances, coaches may not make reservations before the dates shown above.
  4. Without prior authorization, coaches may not make reservations for fields that their teams are not allowed on (for example, 7U teams may not make reservations for Borchard or Dos Vientos). This restriction will be waived at beginning of November (when Daylight Saving Time ends and the 16U/19U seasons are over) so that teams that use Pepper Tree and Rancho Conejo will be able to use a field with lights.
  5. Practice times at Borchard and Dos Vientos are 5:00–6:30 and 6:30–8:00. Because we only have the fields for 3 hours each night, do not schedule for other time slots. Similarly, at Rancho Conejo the times are 4:00–5:30 and 5:30–7:00.
  6. After adding the practice schedule to the calendar, coaches must send an email with their division and team number to fieldschedulingnp42@gmail.com.

Any team found to be in violation of the above rules will have their practices deleted from the calendar. Any team whose practice schedule does not match the email will have their practices deleted from the calendar.

Instructions

NOTE: Users have reported difficulties with scheduling when using a mobile device. Your mileage may vary, but if you run into any problems, first try it on desktop. If you still have problems, please contact the web administrator.

1. Log in to your account

For security purposes, people who are not associated with the team have very limited access to the team page, and only team personnel may edit the calendar.

2. Go to your team calendar page.

To get there, there are several routes.

  • Assuming you are logged in right now, follow this link to the Team Directory (also found in the Team Central navigation item), then choose your division. In the list, find your team and click the calendar button
  • From your account page after you log in, there is a link to your team page from the player info.

  • If you are a coach who does not have kids playing this season, you can do the same from the volunteer tab.

Once you are on the team page, go the calendar, and click the Create Event button.

You will see two choices: Practice (select this one) and Other. "Other" is for things like team parties, but you can also use it to schedule practices at non-reserved locations.

3. Check field availability

To find an available field, use the "Field Availability" link in the upper right. This will open a popup window with a chart.

Enter the first day you want to hold practice in the date box (upper left) and select your location in the left column. Please note at Pepper Tree and Dos Vientos, some fields are marked for games and some are marked for practices. Choose one of the practice fields (if you choose a game field, you will find all the times are unavailable). This chart is for reference only. 10U & older teams should also ensure that the time slot for the their second practice is also available.

4. Create the calendar event(s)

The process is similar to adding events in any online calendar. For teams that practice twice a week, if your time slots or locations change (e.g., Tuesdays 5:00, Thursdays 6:30 / Tuesdays at Dos Vientos, Thursdays at Sequoia), then you will need to create two separate calendar events.

  1. Choose the location and the field.
  2. Set your practice start time.
  3. Check the "Repeat Event" box.
  4. Select the days you will have practice on (7/8U: only 1x/week, 10U+: 2x/week)
  5. Check the second radio button for "On" and enter 11/9/18 as the stop date (note: practices at Dos Vientos in November will have to be moved due to end-of-season tournaments)
  6. Set the practice length (maximums: 7/8U: 1 hour; 10U+: 1 hour 30 minutes)
  7. Enable or disable event reminder emails
  8. If you want the players and parents to be notified about this practice schedule, check the last box

5. Conflicts

Because multiple people may be making reservations at the same time, it is possible that a field that was shown to be available in the field availability popup is no longer so when the Save button is clicked. If that happens, the system will display a message and will not allow the event to be created. Conflicts caused by overlapping coach schedules will also result in the prevention of the event creation. If that happens, you will have to find another time/day.

Making changes

Practices are created as individual calendar events, so they may be changed or cancelled on an individual basis. If you need to change your time slot or field location, feel free to do so.

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AYSO Region 42 – Newbury Park, CA

P.O. Box 709 
Newbury Park, California 91319

Email Us: administration@aysoregion42.org
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